Grades for Study Abroad

 

When will I get my grades?

Winter Break and Spring Break programs
Credit for these programs is recorded on the Spring semester. Grades and credit will appear on your spring grade report at the end of the spring semester.

Summer and Semester Programs
Summer and semester grades are posted shortly upon the return of the program. In some cases, grades may be delayed pending receipt of academic information from the host institution. If you view your grades or ARTS form and a course is listed as WG (waiting grade) or zero credit hours instead of a grade, please do not panic! Grades will be posted as soon as possible. Your program director will be able to tell you whether he or she has submitted grades for your program. KU students - Soon after grades have been submitted they will appear on your ARTS form. Obtain a copy of your ARTS form online or from your major department. Non-KU students - One official transcript will be sent to the address you specified on the Transcript Request form (one of the forms you filled out before departure.)

Enrollment at a Foreign Institution: Posting Study Abroad Credit

Update Your Address
KU students should visit the OSA upon their return to campus. Both KU and non-KU students should update their current addresses at the OSA, in order to be notified when the host institution transcript arrives.

Your Foreign University Transcript
For some programs, the foreign university contact or program director will send an official transcript directly to the OSA. However, many students will have to either request that the official transcript be sent to the KU OSA or collect and bring back official documentation of their work abroad. Check with your OSA Program Coordinator if you are not sure whether you need to request the transcript yourself.

  • Make certain that the official transcript from the foreign university is sent to the KU Office of Study Abroad and NOT to the KU Office of Admissions.
  • Photocopies of transcripts are not acceptable unless stamped with the original official seal or mark of the university.
  • Consult your program information to find out approximately when you can expect your transcript to arrive.

The Process of Posting Credit

KU and non-KU students

  • All course work and grades will be posted before the end of the semester following the period of study abroad.
  • If the student has not contacted the OSA during this time, grades and course work will be posted as the closest equivalent to courses approved on the Academic Plan. Other courses will be posted as the KU equivalent at the OSA Program Coordinator’s discretion.
  • You may not eliminate classes and grades from the foreign university transcript to post on the KU transcript. All courses and grades will be posted.
  • The OSA cannot guarantee that the posted course work will fulfill the student's graduation requirements. Students will not be allowed to make changes on the KU transcript once work is posted.

KU Students

  1. The OSA Program Coordinator acts as liaison between the student and the Academic Departments to determine the KU equivalent courses and grades. Once the transcript has arrived, the student will meet with the OSA Program Coordinator to discuss the Academic Plan and any courses taken abroad for which KU equivalents remain to be approved. A Credit Worksheet form will be filled out.
  2. The student will then meet with the appropriate Faculty Advisor, who will review documentation the student has brought back for any KU equivalent course which was conditionally approved before departure or which was not listed on the Academic Plan. The Faculty Advisor will approve KU course equivalents for each course. The student should meet with his or her Academic Advisor to determine how the KU courses will fulfill graduation requirements.
  3. The student will return the signed Credit Worksheet to the OSA Program Coordinator.
  4. The OSA Program Coordinator will send all completed paperwork and documentation to the University Registrar. Course work will be posted on the KU record within two weeks.

Non-KU Students

  1. One KU transcript will be sent to your home institution to the address you specified on the Transcript Request form.
  2. It is your responsibility to verify that the transfer of the KU credits to the home institution has been completed.
  3. For information on ordering additional transcripts, visit the website for the Office of the University Registrar.